Main Purpose

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Accountabilities

Maintain and update cashbook movements for each petty cash box, record all IN and Out transactions ensure that cashbox balances always reflect the actual amount of money kept in the cashboxes and, investigate any discrepancy.

Ensure strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory, reconciliation with SAGA together with the manager, to ensure reliable and updated financial information.

Update Social security & Tax office employee files in order to meet legal requirements and duties.

Supervise accommodation facilities, maintenance and related services relocated staff in order to ensure MSF standards of living.

Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.

Support line managers in recruitment and hiring process, ensuring administrative and legal accuracy, in order to meet HR needs.

Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.

Update Social security & Tax office employee files in order to meet legal requirements and duties.

Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.

Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.

Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

Make all administrative information available to the staff (posting, meetings, etc.)

Classify and prepare all accounting pieces as requested by the Administration Manager.

File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager.

Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.