Finance / HR Assistant  
ACF International Action Against Hunger   More jobs from this company

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Job Title:   Finance / HR Assistant
Category:   Accounts
Total Positions:   1
Job Location:   Larkana
Gender:   No Preference
Minimum Education:   Masters
Degree Title:   MBA/M.COM or other similar filed degree
Career Level:   Experienced Professional
Minimum Experience:   2 Years
Apply By:   Aug 19, 2019
     
     
 
Job Description:

Objective 1

Accountancy

Tasks & responsibilities

-          1. Monthly closure

-          Complete and compile all the books of Larkana office and import it to SAGA.

-          Ensure the code (third party, project code, financial code and supplier code) is correctly allocated.

-          Import closure file to SAGA that sent from Capital Finance officer.

-          Prepare the Bank reconciliation made the share the Base finance officer.

-          Verify all the financial lines entered in SAGA are allocated well.

-          Ensure all the required documentation is present.

-          Ensure the quality of invoices & inform capital for any missing invoices.

-          Ensure that all ACF procurement procedures are respected as per policy.

-          Match all the advances made within the month.

-          Inform Base finance officer for new premises rented, Cars rented, 3rd parties to be created.

-          To insure that all the monthly accountancy files are completed & sent to capital within the due date.

-          To ensure that good cash count & bank reconciliation is done with line manager & scan copies are sent to capital together with accountancy on the 3rd of the month.

-          To ensure that copies/Scans of all the rental contracts for ACF premises & vehicles are sent to Islamabad for their record & Audit purpose.

Objective 2

Financial management

Tasks & responsibilities

-          1. Treasury forecast and quick fund Request.

-          Collate and prepare bi monthly treasury forecast with the collaboration of the Program staff, Logistic department & other respective department of Larkana office to further submit it to the Sr. Finance manager in Karachi.

-          Prepare fund request in line with treasury forecast after the collaboration of Sr. division manager.

-          2. BFU and Financial contract

-          Assist PM’s and Logistic department in giving correct code (Project code, financial contract code and financial line code) to their Purchase order request.

-          Ensure that the planned expenses are within a good line with the financial contract.

-          3. Cash transfer activity.

-          Focal person from finance in cash transfer activity etc.

-          To make sure the accurate amount is requested & it’s all spend within the time span planned for individual project activities.

Objective 3

Monthly Payroll Processing

Tasks & responsibilities

-          To prepare monthly payroll and ensure proper process and validations are respected.

-          Share payroll with Capital HR/Base HR to review salaries are accordance with ACTION AGAINST HUNGER approved salary scale & benefits, ensure seniority is accurate and reflected.

-          Prepare salary against attendance of employees and ensure applicable leaves, deductions and additions are reflected and ensure all employees receive pay slips

Objective 4

Benefits Management

Tasks & responsibilities

-          Ensure timely addition/deletion of employees & dependents in Health and Life insurance.

-          Ensure insurance claims are validated and reimbursed in a timely manner, inform HR Capital in case of delays/issues

-          Register new staff members on EOBI and ensure contribution is regularly deposited as per payroll.

Objective 5

Ensure the completion and proper documentation of performance appraisals of all staff

-          Ensure all new joiners setup their Objectives at the time of joining with their line managers, in coordination with technical manager & share it with Capital HR Team.

-          Plan and execute effective Performance Appraisal Plan for Probationary, Monthly 10 Minutes, Annual, and End of Mission Appraisals.

Objective 6

Facilitate in transparent Recruitment, Selection and Separation of employees with the Support of HRO/Sr. HR Manager

Tasks & responsibilities

-          Collection of Recruitment Request Form, proper approvals and forwarding to capital for processing

-          Assisting in shortlist, organizing Test/interview, job offers and contract follow up.

-          Ensure and provide timely orientation to all new employees in the field with the help of Capital HR.

-          Ensure all staff receive proper induction on ACTION AGAINST HUNGER HR Manual, Risk management policy & code of conduct.

-          Ensure Exit interviews are conducted and clearance form is submitted before separation from organization. Also ensure Final settlement tracker is shared with Capital HR on time.

-          Organize regular refresher sessions for all staff.

-          Properly document staff acknowledgements and feedbacks.

Objective 7

HR Record Management and Day to day Facilitation

Tasks & responsibilities

-          To ensure that all the data is entered into the HR Database/Mastersource on a monthly basis and ensure the updated database is sent to Capital for salary.

-          Oversee the personnel file documents as per HR Personal File Index

-          Maintaining updated Copy of Employee Personal File and timely send the original to Capital

-          Maintaining updated Monthly Attendance Record in hard and soft form.

-          Keep record of approved Leave forms and regularly updating Leave Management system.

-          Collect and maintain timesheet of staff members.

-          Ensure timely communication of all HR issues to Field Coordinator, supervisor and HR Capital.

-          Maintain log of all HR problems/grievances.

-          Plan & execute staff wellness activities, team building initiatives in the field in coordination with Country Office HR Team, keeping in mind cultural norms and budget constraints.

-          Conduct monthly general staff meeting with all employees.

Objective 8 (Gender)

To ensure inclusion within relations and representation

Tasks & responsibilities

-          To support mission level qualification for gender marker;

-          Ensure Staff Engagement Focal Person is nominated on time and functional

-          Ensure inclusion within programme planning, implementation and reporting;

INTERNAL & EXTERNAL RELATIONSHIP

Internal

Under the guidance of

HR Officer/Sr. Finance Manager/ Sr. Divisional Manager

In coordination with

Capital HR and Finance Team, provincial and sub provincial HR and Finance Team

Line manager of

NA

Technical manager of

N/A

REPORTING RESPONSIBILITIES

Internal National

To support in compilation of monthly reports for PINS

Internal Global

N/A

External

N/A

POSITION REQUIREMENTS

Mandatory

·         At least 2 years in similar position with MBA/M.COM or other similar filed degree.

·         Must be motivated, flexible and willing to accept new tasks and responsibilities Must be able to train and manage a team (to listen, to advise, to support, to motivate)

·         Must be able to make decisions and define priorities.

·         Good knowledge of English and using computer, especially Excel software.

·         Capacity of analysis, synthesis and reporting

·         Must be able to work independently

·         Previous experience working for INGOs & Local NGOs in different location of Sindh.

Preference

·         Experience within a large national or international organization;

·         Experience working in development projects

·         Experience working closely with Government of Sindh.

Female professionals are strongly encourage to apply 

COMPETENCIES:

(1 being lowest, 4 being highest)

Team work (Level 4)

Organisation and planning (Level 3)

Analysis and resolution of problems and conflict (Level 3)

Adaptability and flexibility (Level 3)

Motivation (Level 3)

Resistance to pressure, and capacity to deal with difficult situations (Level 2)

Results orientation (Level 2)

Effective and synthetic Communication (Level 3)


Company Information
 
Company Name:  ACF International Action Against Hunger
Company Description:
FOR A WORLD FREE FROM HUNGER
FOR FOOD.
AGAINST HUNGER AND MALNUTRITION.
FOR CLEAN WATER.
AGAINST KILLER DISEASES.
FOR CHILDREN THAT GROW UP STRONG.
AGAINST LIVES CUT SHORT.
FOR CROPS THIS YEAR, AND NEXT.
AGAINST DROUGHT AND DISASTER.
FOR CHANGING MINDS.
AGAINST IGNORANCE AND INDIFFERENCE.
FOR FREEDOM FROM HUNGER.
FOR EVERYONE.
FOR GOOD.
FOR ACTION.
AGAINST HUNGER.

WHAT WE DO
For almost 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and work with their communities before and after the disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger.

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